Bid and Competition Selection Records
Records that document the procurement process for equipment and service valued in excess of $5,000.00. File may include acquisition specifications; acquisition justification studies and explanations; requests for proposal (RFP); request for invitations to bid (RFI's); requests for quotes (RFQ's); vendors proposals and bids; bid tabulation sheets and records for all bids received; departmental requisition; competitive quotes; correspondence; and other related records.
Retain Capital Improvement Projects for eleven years after completion then dispose of. Retain all other records seven years after completion then dispose of.
O.C.G.A. 9-3-51; O.C.G.A. 9-3-24; O.C.G.A. 11-2-725
Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.
Last Updated: December 31, 2008