Applicant Files

Records that document vitas received from the public either solicited or unsolicited for employment. File may include correspondence, resumes, writing samples and other related records.

Category

Human Resources

Maintainer

Human Resources

Retention Period

Place in Personnel Files if applicant is hired. Retain for two years, if not hired, then dispose of.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008