Admissions Records for Applicants Who Do Not Enroll (Accepted or Rejected)

Records that document the application process for individuals seeking admission to the university. Records may include acceptance letters, advanced placement records, applications for admission, entrance exam reports, letters of recommendation, medical records, readmission records, recruitment materials, test scores, transcripts from other colleges, transcripts from high school, correspondence; and other related records.

Category

Student Records

Maintainer

Office of Undergraduate Admissions

Retention Period

Retain for one year after application term then dispose of.

Citation

Professional Standard of the American Association of Collegiate Registrars and Admissions Officers, 2000.

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008