Accident and Injuries Records

Records that document claims made by Emory employees for occupational injuries, accidents, or illnesses; insurance coverage and related reimbursement issues; and safety analysis and compliance inspections. File may include report of accident records; Occupational Safety and Health Administration (OSHA); incident logs; employer payroll reports; hearing transcripts; notices of claim disposition; determination orders; opinions and orders; appeal letters; claim adjustment documentation; medical reports; cost statements; correspondence; and other related records.

Category

Public Safety

Maintainer

Human Resources

Retention Period

Retain for five years after final disposition of claim then dispose of. OSHA requires that occupational injuries documentation be kept for five years after date of injury. Accidents and injuries involving hazardous and or toxic materials must be kept for thirty years from the date of accident. Records will include employees medical records which must be kept for thirty years from the date of the accident.

Citations

9 CFR 1904.33; O.C.G.A. 9-3-33

Disposition Instructions

Confidential destruction is required. Paper must be shredded, pulped, or incinerated; electronic records must be overwritten or the storage media physically destroyed. Deletion of information in computer files or on electronic storage media is not sufficient.

Last Updated: December 31, 2008