Student Affairs

Alcohol Beverage Control

Records that document annual and temporary event licensing for dispensing and serving alcoholic beverages. File may include applications for licensing; application for server permits; and other related records.

Communicable Disease Records

Records that document the public health requirement of reporting the discovery of communicable disease. File may include laboratory test results, name and address of student, date, and person making referral. Information is transferred to the county health department, but the log is maintained by the laboratory.

Counseling, Psychological, and Psychiatric Case Records

Records that document all clients who are provided counseling, psychological,and psychiatric services by Emory's counseling center. Clinicians provide treatment concerning personal problems, academic concerns, and career concerns. The psychiatric consultant provides psychiatric care to some student clients. Records may include extensive notes made by providers concerning the assessment, diagnosis, treatment and contacts (written, telephone, or in person) with each client; referral letters; release of inrecordation agreements; letters to agencies or others concerning the clients; and other related records.

Federal Title IV Program Records and Institutional Records

Records that document eligibility to participate and school's administration of Federal Title IV and programs. Records may include Program Participation Agreement; recertification; education program eligibility; accreditation reviews and reports; audits and program reviews; other records, as specified in regulation, that pertain to factors of financial responsibility and standards of administrative capability; and consortia agreements between and among schools; and other related records.

Fraternity and Sorority Membership

Records that document each member of the organization. Information may include high school attended, major, hometown, date pledged, graduation date, offices held, awards received, and other related information.

Greek Life Records

Records that document all authorized sororities and fraternities associated with Emory. File may include organization charters and by-laws, housing information, and Rush materials.

Honor Code Violations

This series documents the investigation and outcome of alleged violations of undergraduate and graduate honor codes. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Housing Assignment Files

Records that document the assigning of students to University housing. File may include correspondence, list of students, applications for housing, and other related records.

PAL Records

Records that document students applying and participating as teachers in the PAL program. Chosen applicants participate in Peer Teaching, Freshman Seminar, and other related activities. File may include application, interview questionnaire, and other related records.

Services to Students with Disabilities (SSD) Records

Records that document student participation in the Services to Students with Disabilities Program. Records may include health reports, physicians' statements, correspondence, and other related records. 

Student Alcohol and Drug Education Records

Records that document students who have been through the alcohol and drug education program.

Student Conduct Violations Not Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of the student code of conduct, which do not result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Student Conduct Violations Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of the student code of conduct, which result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Student Health Insurance Records

Records that document students' insurance coverage activity under Emory insurance policies. File may include benefit explanations, payment summaries, check copies, copies of invoices, policy change sheets, and other related records.

Student Housing Contract Appeal Records

Records that document the disposition of appeals made by residents who have been assessed the standard penalties for failing to follow the terms of their housing/food service contracts. File may include students' appeals stating their reasons for seeking modification of contract terms; decisions from the director of housing, including instructions for further appeal if students have additional relevant information and desire to proceed; correspondence; and other related records.

Student Housing Contract Records

Records that document occupancy in all university-administered housing -- residence halls, family housing, and cooperative housing. File may include residence hall/cooperative house/student family housing applications and contracts; proof of admission records; correspondence; and other related records.

Student Medical Records

Records that document student health history. File may include dental history, immunization history and other related records.

Student Patient Logs

Records that document the logging in of patients into the student health facility. Information may include date, time, physician assigned, diagnosis, remarks, and other related information.

Study Abroad Records

Information collected to assist persons wishing to study aboard. File may include orientation material, Atlanta sites, publications, linkages to websites and other related information.

Title IX Violations Not Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of the sexual misconduct policy by students, which do not result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.

Title IX Violations Resulting in Suspension or Expulsion

This series documents the investigation and outcome of alleged violations of the sexual misconduct policy by students, which result in the student's suspension or expulsion. This series may include, but is not limited to: incident reports, notification of allegation, hearing notes, decision statements, appeals documentation, and final report.