Academic Affairs

Adjunct Faculty Files

Records that document an agreement among institutions to exchange teaching duties and to assume residence on campus for an academic year or a shorter duration. File may include applicant data, arrangements and schedules, publicity and news clippings, presentations, correspondence, contracts, and other related records.

Book Order Records

Records that document books ordered for courses taught at Emory. File may include the textbook request, correspondence, and other related records.

Catalogues and Bulletins

Records that document the Emory policies and procedures, program requirements, and course offerings. 

Classroom Scheduling Files

Records that documents the formulation of class schedules by academic units for inclusion in the published schedule of classes. File may include the final edition of the schedule of classes booklet, requests from departments for class offerings, deviation from schedule records, copies of course schedule maintenance records, requests for class changes, correspondence, and other related records.

Course and Faculty Evaluation Files

Records that documents written and statistical evaluation of faculty and courses by students.

Course Lab Manuals and Syllabus

Records that document the internal publication of an instructional lab manual and syllabus for teaching of a course. File may include mock-ups, and other related records.

Course Records

Records that document course offerings and individual course contents. File may include syllabi, course descriptions, course outlines, course summaries, course requests and proposals, curriculum approval lists, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, correspondence, and other related records.

Course Schedule Maintanence Records

Records that document requests for changes to be made to the university catalog and schedule of classes. The information may include: course numbers, course titles, locations, course descriptions, credit hours, and other related records.

Faculty Activity Reports

Records that document a faculty member accomplishments for a year. Report may contain courses taught, articles written, extra curricular activities, projects, and other related information. Report should be filed in faculty personnel file.

Faculty and Student Handbooks

Records that document the requirements, policies and offerings of specific instructional units for use by current or potential faculty or students. File may include policies on: fields of study, faculty, academic requirements, the evaluation process, and the research process

Faculty Annual Review

Records that document a faculty member's work performance. File may include correspondence, letters of commendation, written reports, and other related records. 

Faculty Council Records

Records that document the proceedings and actions of faculty council. File may include minutes; studies; recommendations; resolutions and enactments; reports; correspondence; and other related records.

Faculty Exchange and Visiting Scholars Records

Records that document a program which allows one or more faculty exchange and or visiting scholars to assume residence on campus for an academic year or a shorter duration. File may include advertisements, applicant data, arrangements and schedules, publicity and news clippings, presentation audio recordings, correspondence, and other related records.

Faculty Summaries Backup files

Records that document changes made to the Faculty Time Report Summary. File may include correspondence, journal entries, accounting reports, and other related records.

International Scholar Records

Records that document the process of relocating an international scholar from his or her country to the United States. File may include IAP-6, visa, salary information, recommendations, social security number, and other related records.

New Degree Program and Course Proposal Records

Records that documents the curriculum committee decision on development of new departmental and interdepartmental degree programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include minutes, proposals, correspondence, and other related records.

Post-Doctorate Records

Records that document a student post-doctorate progress in a particular program. File may include visa, accomplishments, work history and other related records.

Program Development and Review Records

Records that document the planning and discussions relating to the implementation of new undergraduate and advanced degree programs and any major reorganization or changes to established programs; courses and related curricula that are currently under consideration for adoption; requests to drop courses from the curriculum and/or to change the names of courses, the number of credits, or the prerequisite courses. File may include final reports; working papers; letters of support; review agendas; faculty status reports; reviews of individual degree programs by campus and off-campus sources; correspondence; curriculum committee meeting minutes; curriculum proposals; correspondence; and other related records.

Promotion, Tenure, and Salary Increase Records

Records that document the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay. Records may include promotion and tenure dossiers compiled and presented by the faculty member as per instructions from Provost Office as well as other materials which are compiled and maintained for inclusion, analysis, and summarization into the dossier folders. The dossiers may include candidate dossier cover checklist; prior service agreement; Confidential Waiver for letters of evaluation; current position description; letters of evaluation; current curriculum vitae or resume; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; candidate acknowledgment of dossier review; student evaluations of faculty summary reports; committee signature sheets; committee findings; recommendations of administrative superiors; correspondence; and other related records.

Recruitment Records

Records that document visits to other institutions. File may include contact lists, correspondence, trip planning files, histories of past trips, and other related records.

Room Scheduling Records

Records that documents room assignments for classes offered during regular terms or during the summer session. File may include room assignment lists and other related records.

Special Academic Program Records

Records that documents the administrative activities of special academic programs serving and aiding university students. Programs may include international student program; National Student Exchange (NSE) program; English language programs; honors programs; minority scholars programs; minority student recruitment programs; disabled student programs; non-traditional student programs; educational opportunities programs; older than average student programs; study abroad programs; and other special academic programs. File may include policy and program planning and development documentation; explanatory materials on the program; duplication of evaluations of courses, support services, and instructors; duplication of program course outlines; program participation and aid selection records; correspondence, and other related records.