Patent and Invention Records

Records that document the transfer of technology from Emory to outside parties as the result of research projects and grants carried out at Emory. File may include original patents; patent applications; international licensing agreements; agreements giving permission for institutional researchers to use other patented inventions in their research; invention disclosure forms that list the names of the inventors; descriptions and titles of inventions; sources of funding to create the inventions; details of the provenance of the inventions and their documentation; to whom the inventions have been disclosed; suggested manufacturers; reports issued concerning the inventions; signatures of inventors and technically qualified witnesses; correspondence; marketing file; and other related records.

Categories
University Categories: 
Health Care Categories: 
Official records are maintained by:
Official maintainer (unit): 
Retention Period: 
Permanent for original patents, formal invention assignment, license agreements, patent legal transactions, and invention disclosure.
Other copies are kept at:
Other Maintainer (unit): 
Other Offices
Retention Period: 
Retain until administrative usefulness then dispose of.
Disposition Instructions:
Confidential destruction is required for all records media, which may include but are not limited to electronic, paper, audio, etc. Electronic records must be scrubbed from systems, including but not limited to all portable electronic devices, servers, hard drives, etc. to ensure disposition of records.

The "Official Copy" designation identifies the unit with the primary responsibility for that record at Emory. The "Other Copy" designation refers to additional copies of the record, which may be held in units other than the official record holder. Retention periods which end with "Transfer to the University Archives" or "Transfer to University Archives for Review" refer to those items which may have historical value and should be preserved. Rather than disposing of these records at the end of their retention period, they should be transferred to the University Archives.